Administrative Code Provisions | Idaho Admin. Code r. 05.01.05.200 | 2018
01. Inspections. The department shall have the authority to conduct reviews of programs, program operations, juvenile offender placements and facilities to ensure the provider's compliance with these rules. The provider shall cooperate with the department's review, and must provide access to the facility and all juvenile records for juveniles in department custody, as deemed necessary by the department. The department may access individual juvenile records of juveniles who have received services funded by the department but are not in the custody of the department. However, in order to more fully assess the operation of the program; aggregate data and information for all juveniles must be made available. Effective Date (4-7-11)
02. Quarterly Reports. In order to assist the department in monitoring contract programs for key areas of operational performance, each provider will be required to submit a written, quarterly report to the department's quality improvement staff. These reports may be submitted by facsimile, mail, or electronically within thirty (30) calendar days of the end of each quarter. The reports shall include, at a minimum, the following information: Effective Date (4-7-11)
a. Changes made in the population served; Effective Date (4-7-11)
b. Changes in program design or functioning; Effective Date (4-7-11)
c. Changes in program curriculum; Effective Date (4-7-11)
d. Changes in organizational chart; Effective Date (4-7-11)
e. All staff turnover during the quarter; Effective Date (4-7-11)
f. Copies of all incident reports; Effective Date (4-7-11)
g. Number of reportable incidents of the type listed below: Effective Date (4-7-11)
i. Assaults against juvenile offenders; Effective Date (4-7-11)
ii. Assaults against staff; Effective Date (4-7-11)
iii. Behavioral and psychiatric emergencies; Effective Date (4-7-11)
iv. Contraband; Effective Date (4-7-11)
v. Escapes; Effective Date (4-7-11)
vi. Injuries or illness requiring significant medical attention; Effective Date (4-7-11)
vii. Restraints; Effective Date (4-7-11)
viii. Separation or isolation; Effective Date (4-7-11)
ix. Sexual misconduct; and Effective Date (4-7-11)
x. Suicide precautions. Effective Date (4-7-11)
h. Number of hours and topics included in staff training for the quarter; Effective Date (4-7-11)
i. Personal funds, earned income, and restitution for each juvenile in department custody according to Section 211 of these rules; Effective Date (4-7-11)
j. A copy of juvenile offender grievances and resolutions according to Section 244 of these rules; Effective Date (4-7-11)
k. Number of department referrals made and accepted; and Effective Date (4-7-11)
l. Number of department referrals made and rejected. Effective Date (4-7-11)
03. Additional Reporting Requirements. In situations where the department has determined that the safety, security, or order of a program are at risk, more frequent and more detailed reporting will be required by the director, or designee. The department has a responsibility at all times to monitor the overall safety, security, and order
of a facility or program for the protection and well-being of the juvenile offenders. For these reasons, the provider shall report to the department any and all incidents of the type normally requiring immediate notice to the department, as identified in Section 262, that occur in their program or facility regardless of whether or not the juveniles involved are in the department's custody. Any such reports regarding juveniles not in department custody shall include the type and scope of the incident without any information identifying the juvenile shall be made to the department's quality improvement staff. Effective Date (4-7-11)
04. Financial Audit. Provider shall furnish an annual financial audit of juveniles' personal funds accounts which must be attached to one of the quarterly reports. The financial audit shall be conducted by an accountant. Effective Date (4-7-11)