Administrative Code Provisions | Idaho Admin. Code r. 05.01.05.211 | 2018
01. Funds Handled by a Provider. The provider will follow generally accepted accounting practices in managing personal funds of juvenile offenders and shall be able to demonstrate appropriate measures of internal fiscal controls related to the juvenile's personal funds. Effective Date (4-7-11)
a. A provider shall be required to deposit all personal funds collected for the juvenile offender in a public banking institution in an account in the juvenile's name. The provider shall maintain a reconciled ledger showing each juvenile offender's deposits and withdrawals within the juvenile's account and copies of current bank statements. Effective Date (4-7-11)
b. All withdrawals by a juvenile offender, or expenditures made on behalf of a juvenile offender by the provider, shall be documented, signed, and dated by the juvenile offender. This documentation shall be reconciled to the juvenile offender's ledger monthly. Effective Date (4-7-11)
c. A provider may limit the amount of any withdrawal. Effective Date (4-7-11)
d. A provider shall not require juvenile offenders, parents, or guardians to pay for services and supplies that are to be provided by the provider. Effective Date (4-7-11)
e. There can be no commingling of juvenile personal funds with provider funds. Borrowing or moving funds between juvenile personal accounts is prohibited. Effective Date (4-7-11)
02. Personal Funds Reporting Requirements. A report shall be filed quarterly with the department's quality improvement staff as part of the report in Subsection 200.02 of these rules. The personal funds report shall show a list of all juvenile offender account balances, date of admission and, if appropriate, the date of transfer or release from department custody. The personal fund account is subject to review and audit by the department or its representatives at any time. Any discrepancies in juvenile offender accounts shall be resolved within fourteen (14) calendar days of notification. Copies of the monthly personal funds report shall also be sent to the juvenile services coordinator. Effective Date (4-7-11)
03. Transfer of Personal Funds. When a juvenile offender is released from department custody or transferred to another program, the balance of the juvenile offender's account shall be given to or mailed to the juvenile offender within five (5) business days and documented on the Provider Juvenile Check-Out Form supplied by the department. Effective Date (4-7-11)
04. Juvenile Offenders with Earned Income. The provider is responsible for maintaining and accounting for any money earned by a juvenile offender. All funds are to be deposited in the juvenile's individual funds account. Additionally, there shall be a plan for the priority use of the juvenile offender's earned income to pay court ordered restitution and a specific allocation for daily incidental expenses. Effective Date (4-7-11)
a. The provider shall establish a written plan for the juvenile offender to save at least ten percent (10%) of net earnings, to be deposited into the juvenile's personal funds account. The plan shall specify the purpose for which the funds saved will be used at program completion, such as paying deposits on utilities and housing or the purchasing of tools necessary for employment. Effective Date (4-7-11)
b. The provider shall establish a written plan and budget for a juvenile offender in independent living program, as part of the service implementation plan, for the juvenile offender's use of these funds. The plan shall specify how the funds will be used as part of the independent living program. Effective Date (4-7-11)
05. Written Description of Charges. A written description of all charges of the provider and a written description of all services or items for which a juvenile offender may be charged must be approved by the department and provided to a juvenile offender or his responsible agent prior to admission and upon request thereafter. The provider must maintain a record of all financial transactions between the juvenile offender and the provider or between the juvenile offender and the provider's personnel. Effective Date (4-7-11)
06. Juvenile Offenders Not Required to Purchase Goods and Services from Provider. The provider cannot require the juvenile offenders to purchase goods and services from the provider. Effective Date (4-7-11)